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Demystifying the Homeschool High School Transcript — with Fillable PDF!!

If you’ve read just about any other blog post of mine, you know that I am bound and determined that there is no reason to make things any more difficult than they need to be.  I will WORK HARD for my right to be lazy, lol!  The same is true with creating a homeschool high school transcript.  This is a big worry for homeschoolers — and it just doesn’t need to be.  In this post I will tell you everything you need to know! (AND I will provide you with a downloadable transcript form!  Keep reading!)

Are you worried about providing a homeschool high school transcript for college applications? DON'T BE! It is NOT a difficult process, and I'll tell you everything you need to know. Then you can put that worry behind you once and for all!I asked my Facebook group recently to share their greatest fear about homeschooling high school. (BTW, the group is called It’s Not that Hard to Homeschool High School.  Join today by clicking HERE; you won’t regret it! 🙂 ) For many it was transcripts.  They are worried about making them correctly, so that colleges will accept them.  There seems to be some kind of power in the piece of paper from the public school, and many moms think they can’t produce that same magic in their homeschool high school transcript.

Well, I’m here to tell you today that it is NO BIG DEAL.  Seriously!!  A transcript is nothing more than a list of the high school courses that your child has taken, his grade for each course, and how many credits he received for it.  At the end there is a summary of the same information that includes a cumulative GPA and total number of credits.  And there is an “official” signature.  That’s it!  The public high schools don’t do it any differently than this, y’all.  Doing a Google image search will bring up myriads of samples of public school transcripts, if you want to see for yourself. 🙂

Just to be sure I wouldn’t be steering you wrong, I did search for an authoritative list of all the information that is absolutely REQUIRED on a high school transcript.  And — no surprise — I found varying recommendations.  Which confirms for me that the only absolute necessities are what I already listed above.  All other information, such as standardized test scores, extra-curricular activities, etc. is OPTIONAL.  Much of that type of information will be found on the application itself, so there is no need to replicate it on the transcript.

I do recommend giving your child’s date of birth and social security number, just so that the colleges can easily compile their paperwork.  You will also want your school name and address at the top.  I didn’t include a grading scale on my daughters’ transcripts, because I gave that information separately along with course descriptions.  (They are a topic for another post… watch this space… 🙂 )  But if you want to include a grading scale, you certainly may.  Honestly, though, a transcript is a very simple document.  There is no need to be scared!!

If you are concerned about a particular college application, then look on their website under “Admissions” to see if they have any specific requirements for transcripts.  Chances are they do not, because they know they can’t expect public schools to adapt their transcripts for individual student applications.  Often a college will have a page on their website just for homeschool applicants, and there they will tell you what they need to see.  But I would be surprised if it differs at all from what I’ve already described.

How you format the information is totally up to you.  I know this is hard to believe, but it’s true!!  If you are comfortable with word-processing or spreadsheet software, you can totally just make your own!  All that is important is that the information is accurate and that the overall look is organized for easy comprehension.  For ideas regarding formatting, I’ve compiled some samples specifically for homeschoolers and listed the links for them at the end of the post.  OR read on for my own solution… *creating suspense here* 🙂

Oh, and that whole “official transcript” vs. “unofficial transcript” thing??  Don’t even worry about it.  I suppose there are some colleges that may want you to have the transcript notarized to make it “official.”  But there is no need to do that unless they specifically ask for it.  Why spend the money?  I never had any of my girls’ transcripts notarized, and none of the many colleges they applied to had a beef about it.

Below is what my three older girls’ transcripts all looked like.  This was formatted by the homeschool record-keeping software I was using at the time, called Homeschool TrackerTo be honest, using your homeschool software is really the easiest way to go, because the software does all the calculations and formatting, and you just choose which student, courses, and other information you want on there and then print that bugger out.

Are you worried about providing a homeschool high school transcript for college applications? DON'T BE! It is NOT a difficult process, and I'll tell you everything you need to know. Then you can put that worry behind you once and for all!
One small detail: Use “Projected Graduation Date” for the transcript you send with college applications; after your child has indeed graduated, use “Graduation Date.” I forgot that here… um.

But what if you are not using homeschool software, or you don’t like the way the pre-formatted transcript looks, and/or you don’t want to take the time to format your own form?

Hey, you can purchase and download my fill-in and print homeschool high school transcript form!  Just sayin’… 🙂

Buy this fillable PDF transcript form for an easy way to obtain a professional-looking homeschool high school transcript. Just type in your teen's information and print.

Yes, I am here to make things easy!!  That’s what this blog is all about!!  So I have created a fillable PDF transcript form that you can download, type your child’s information into, and print.  All the calculations of grades and GPA will be up to you (instructions included); but the formatting is all done, which is half the battle!  Since it is a PDF, you can use it on either a Mac or PC.  It is available for $3.99, which makes it a very reasonable way to have a great-looking transcript!

And if you want more options to choose from, here are the links  I promised you for other homeschool high school transcript samples:

HSLDA
Donna Young
Donna Young, another one
Let’s Homeschool High School
Regent University

To sum up, the homeschool high school transcript is very doable, y’all, just like every other aspect of homeschooling high school.  Don’t make it more difficult or worrisome than it needs to be.  You’ve got this!!

Don’t go yet!

There’s more here at Annie and Everything than just discussing the homeschool high school transcript!  I bet you’ll like these, too:

Looking for high protein breakfast ideas to serve the kids? These cinnamon protein pancakes are yummy and filling and above all -- easy!! Wondering what to buy for your college freshman? The Annie and Everything college supply list recommends only what your student will REALLY need! Trying to sell your home? Need examples of home staging to get you motivated? Here's one before and after scenario. This chocolatey yumminess is actually a healthy, green, high protein breakfast smoothie that is SO EASY to throw together in the morning!

Shared on Finishing Strong and the Hip Homeschool Hop 🙂

25 Comments

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  • Great article. I find that in my work with parents, creating the homeschool transcript is the number one concern after: “What about a diploma?” I would also add that it is important to create course descriptions in addition to the transcript. For my daughter, I actually attached these descriptions to the transcript in a PDF form. This included a brief description, instructor (or independent), and assessment method. This gives the college admissions more info, especially for non-traditional courses.

  • Great post, Ann! I would add, in our experience, the schools wanted test scores on the transcript. Having the information on one page at their fingertips saved them time. Saving busy admissions personnel time is a win-win for everyone. One of those points we found varies per university. But, again, this is a wonderfully helpful post. Thanks for posting and pouring into families lives!

    • Thanks for the comment, Cheryl! My own experience has been that schools aren’t interested in my reporting the scores as much as they are in receiving the official scores from the testing agencies themselves. That’s why I did not include a place for them on my form. Certainly one can add them to another place in the application packet. Do public schools put test scores on their transcripts? I doubt it, because they have no way of knowing individual student scores.

  • Doing a transcript can sound so intimidating! The state we live in requires us to register with an umbrella school. They take care of the transcripts and everything for us but this is great info in case we ever do not need an umbrella school. Great tips! You make is sound so easy 🙂

    • Hi Kristine! Just put your email address in the box in the article, and you’ll receive an email with a link to the download. 🙂 Thanks for asking! 🙂

  • Thank you so much for sharing this post with us on the Hip Homeschool Hop!! So many moms are afraid to homeschool high school because of having to create a transcript and not knowing how to handle this sort of thing. I appreciate your sharing this information with our readers!

  • Thanks! Very helpful. Encouraging you to go ahead and write the post for creating a course description. Didn’t see a link. I’ll be watching for it. Thanks for the form!

  • I am so glad I found your website on Pinterest! This is making me feel so much better. I do have one question. I saw where some one said that you need to buy an embosser, with your school name on it, and you then embossed it on your HighSchool Transcript? Is this true?

    • Yay! I’m glad to have helped! To answer your question: Nope! So not true. I totally sent ours in (to several different schools) with just my signature, and there was no problem. Some schools may specify that you get it notarized, but then it would have to be the notary’s embosser, not yours. And notarization is NOT necessary unless the school specifically requires it. I hate the way people claim things are necessary when they are not! Pet peeve!! 🙂

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  • Hi, I signed up for your high school transcript template, downloaded the pdf and zip file converter, but now can’t find the transcript to fill out and print?

  • Hi I purchased the fill able transcript, but it won’t let me fill? Trying to edit but there is a security lock on the document that states I “cannot edit or copy this document.” do I need a passcode?

    • Hi Melissa, I sent you an email, just so if you have any further trouble, we can dialogue easier. Here is what it said (for anyone else who may have the same problem): “If you are getting a message that you need a passcode, then that means you haven’t actually downloaded the form onto your computer. Go to the top right and look for the download arrow, and save the document to your preferred folder on your computer. Then open it up FROM THAT FOLDER. Now you should be able to input data.” It’s easy to think you have the document when all you’ve done is opened it up in a browser, not actually downloaded it. I’ve done that myself! Let me know if you have any further problems! 🙂

Hi! I’m glad you’re here!


I’m Ann (aka Annie), a veteran homeschool mom of five who HATES complicated!
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